Documentation of Records - Part 4 - Additional Information
Comments about this discussion:
Started
This section could be used to list additional information that can be submitted to the WRC committee but is not mandatory. Furthermore, we could list things that are only necessary for some disciplines and do not fit into the other categories.
If nothing comes together that can/should be listed here, this section can also be omitted.
Comment
I think we agreed in the other discussions that certain documentation is only necessary for certain disciplines, and we have incorporated this into the discipline specific documentation criteria. In my opinion, the current section 2.3 “PHOTOS AND VIDEOS” is therefore superfluous in its current form and should be deleted.
Nevertheless, I would add a section on additional information to the new Guidelines. For example, the IUF would like to publish the records on social media and would like to have photos of the record and the corresponding rights. I would therefore suggest including this information (even if it is not actually relevant for the recognition of a record itself) in the World Record Guidelines for the information of potential world record holders, informing them that the IUF will ask for this.
In addition, I would mention in this section that the IUF would be happy to receive further documentation of the record, e.g., in the form of photos and videos, which goes beyond the required documentation, so that records can be re-verified retrospectively, e.g., in the event of future changes to the guidelines or the IUF rules.
What do you think about it?
Comment
I think it's a good idea- records are a way of promoting and pushing the limits of of our sport. Photos and video may not be needed to verify a record, but it's essential for social media and promotion. We used to have a form for people to sign consent for their photos to be used for promotional purposes, if I remember correctly.
Unrelated to this, but as a way to get more interest in our records- can we send out IUF certificates for records that we certify? It's the main reason why riders go for Guinness certification rather than IUF- you get something to hang on your wall. Shall I do a separate proposal?
Comment
Thank you for your feedback—yes, the IUF has a form that people must sign for their photos and personal data to be used for promotional purposes. I think it would be good if these things were mentioned somewhere in the World Record Guidelines so that everyone is aware of them, even if they may not be relevant for the pure recognition of the world record. I will try to draft a rule proposal in the coming days and share it here.
Regarding the certificate: I am a huge fan of such a certificate and would be very happy if there were one that we could send to the world record holders. I think that would definitely be a separate discussion, as it is not directly related to the World Record Guidelines. The topic would then certainly have to be discussed with the IUF Board to see how it could actually be implemented. Feel free to start a new discussion on this.
Comment
In order to complete this point of the revision, I would suggest replacing section “2.3 PHOTOS AND VIDEOS” with the following section and placing it at the very end of Chapter 2. If you have any further additions or suggestions for improvement, please let me know.
2.4 Additional Information
1. For publicizing World Record on the IUF website and social media platforms as well as promoting and sharing the achievement in related press releases, interviews, and articles the IUF will need the consent for the use and publication of personal data of the athlets setting a world record. For this purpose, the IUF requests the name, surname, country, date, location, photograph or video, and consent for publication in a separate form, which must be completed and submitted to the IUF in addition to the world record form.
2. In addition to the mandatory information for each record, athletes are free to provide further information. The IUF appreciates receiving this information, e.g., in the form of additional photos and videos documenting the record and the surrounding conditions like the event, venue, weather conditions, and so on. This information could be useful, for example, if changes are made to the World Record Guidelines or the IUF Rulebook in the future and existing records should be re-verified.